A GUIDE TO VAT REFUNDS
FROM NETHERLANDS

Amsterdam, Netherlands

How to Get a VAT Refund from Netherlands

This page deals with refunds for cross-border transactions, it does not address VAT refunds where both vendor and customer are based in the same country. If you are travelling to or conducting business with companies in the Netherlands, you may be eligible to claim back Dutch VAT. We have compiled everything you need to know on this page about VAT refund eligibility, Dutch VAT rates, deadlines for claiming the VAT back, the common services with refundable VAT and the processes to recover Dutch VAT.

Who can Claim VAT Refunds?

 

VAT Refunds for EU Companies

If you are a VAT registered company in an EU Member State and have conducted cross border transactions in another Member State where you are not VAT registered then you are eligible to recover the VAT according to Articles 170-171a VAT Directive and following the full rules laid out in Directive 2008/9/EC .

VAT Refunds for Non-EU Companies

If you are a VAT registered company established outside of the EU and you are charged VAT on business activities conducted in an EU Member State where you are not VAT registered, then you are entitled to deduct the VAT through means of a refund from the country where the VAT was paid according to the 13th Directive (69/59/EEC).

Free VAT Recovery Guide

Everything you need to know about recovering taxes from cross-border business activity and travel.

Dutch VAT Rates: BTW

Standard rate    21%

Reduced rate     9%  – This applies e.g. to restaurants (food & non-alcoholic beverages), accommodation & travel.

Deadlines for Claims Submission

For companies outside the European Union
June 30 (Year n + 1)

For companies in another EU member state
September 30 (Year n + 1)

Dutch VAT Rates: BTW

Standard rate    21%

Reduced rate     9%  – This applies e.g. to restaurants (food & non-alcoholic beverages), accommodation & travel.

Deadlines for Claims Submission

For companies outside the European Union
June 30 (Year n + 1)

For companies in another EU member state
September 30 (Year n + 1)

VAT Refund Information

 

Retrospective Claims

A company can claim back VAT retrospectively up to 5 years after the year in which the VAT was charged (no right to appeal to the court against decisions for retrospective claims).

 

Rule of Reciprocity

An EU claimant can claim VAT from any other EU Member State and recover the VAT according to the Member State of Refund’s local VAT legislation.

Some countries will only grant a VAT refund if the country where your company is registered offers similar refund arrangements, the so-called rule of reciprocity.

The Netherlands does not apply the Rule of Reciprocity which means the Dutch authorities can grant refunds to non-EU businesses even if the authorities in the non-EU country do not offer similar refund arrangements.

 

Services where VAT Refund is Available

The common services with refundable VAT are:

  • Accommodation
  • Fuel for various means of transport
  • Public transportation
  • Car rental and car repairs
  • Fairs, seminars, exhibitions and related costs
  • Accommodation
  • Fuel for various means of transport
  • Public transportation
  • Car rental and car repairs
  • Fairs, seminars, exhibitions and related costs

Latest VAT Rate Chart

Each countries rules and regulations vary. Our VAT chart gives you details about the recoverable VAT in the different countries.

VAT Refund Process

 

VAT Refund Process for EU Companies

An electronic refund claim is submitted to the claimant’s national tax authority portal providing the following.

  1. Claimants details
  2. Summary of the refund request
  3. Details of each invoice related to the VAT refund application.

 

VAT Refund Process for Non-EU Companies

An application to the tax authority in the Netherlands shall be sent in original providing the following.

  1. Claimants details
  2. Summary of the refund request
  3. Application from
  4. Application from for Dutch VAT ID (if not already obtained)
  5. Power of Attorney
  6. Details of each invoice related to the VAT refund application
  7. All original invoices related to the VAT refund must be included with the application
  8. An original Certificate of VAT Status valid during the related refund period and not older than 1 year

    confirming the claimant’s business activities

 

Contact Us

For Additional information regarding the process and how we can assist,

please get in touch with us.

We have local offices to assist you further.

VAT Refund Process

 

VAT Refund Process for EU Companies

An electronic refund claim is submitted to the claimant’s national tax authority portal providing the following.

  1. Claimants details
  2. Summary of the refund request
  3. Details of each invoice related to the VAT refund application.

 

VAT Refund Process for Non-EU Companies

An application to the tax authority in the Netherlands shall be sent in original providing the following.

  1. Claimants details
  2. Summary of the refund request
  3. Application from
  4. Application from for Dutch VAT ID (if not already obtained)
  5. Power of Attorney
  6. Details of each invoice related to the VAT refund application
  7. All original invoices related to the VAT refund must be included with the application
  8. An original Certificate of VAT Status valid during the related refund period and not older than 1 year confirming the claimant’s business activities

 

Contact Us

For Additional information regarding the process and how we can assist,

please get in touch with us.

We have local offices to assist you further.

Request a Call

Take the 1st step towards maximising VAT refunds.